Surgery Residency Program Coordinator (Academic Services Professional OPEN RANK)

University of Colorado School of Medicine
Date Posted: January 11, 2022

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at: Anschutz: Denver: Exemptions vary by campus location/department. Campus/Unit-Specific Exemptions: • Anschutz Campus – Exemptions are allowed for medical or religious reasons. • Denver Campus - Exemptions are allowed for medical, religious, or personal reasons. • Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions. The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds. The Department of Surgery, Office of Education has two (2) openings for full-time University Staff (unclassified) open-rank Residency Program Coordinators. The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here. Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.   Nature of Work The Department of Surgery, Office of Education Training Program Coordinator (1.0 FTE), hereinafter referred to as the Coordinator, under direction from the Education Manager, is primarily responsible for coordinating the General Surgery Residency training program, its trainees including rotating residents and off-site electives. Coordination encompasses the recruitment processes, curriculum, schedules, business activities, finances, budget, and policies and procedures. The Coordinator provides essential communication and networking for the effective functioning of a surgical training program. The Coordinator represents the training programs on behalf of the Graduate Medical Education (GME) Office, the School of Medicine, the University of Colorado Denver, and the University of Colorado. An employee in this position can be terminated at any time without notice, and severance pay may not be provided. Duties and Responsibilities Specific duties and responsibilities of the Coordinator may include, but are not limited to, the following: • Trainee Recruitment: Manages all aspects of the annual trainee recruitment process. Develops and maintains up-to-date informational brochures on the program, in hard copy and on-line versions, as appropriate. Fields prospective trainee information requests primarily by e¬mail and phone. Establishes interview days for candidates. Coordinates faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective trainees. Gathers and assembles interview results, and prepares for the Resident Match process, including coordinating a faculty ranking session and ultimate submission of rank list to the on-line system. • Trainee Data and Recordkeeping: Coordinates all required electronic recordkeeping that serve as the data processes for the Trainee. Manages ERAS, the on-line applicant recruitment tool, used as the mandatory resident "match" mechanism. Manages OnCall (Amion or Qgenda), the system required by the University of Colorado Hospital for physician on-call scheduling. Manages MedHub, the software required by the GME office for resident reporting. • Manages hard copy and electronic files of trainees who enter or leave the program, and responds to all requests for confirmation of training or letters of reference. • Prepares reports for the Divisions or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits or other, as requested. • Manage and maintain the related education pages of the Surgery website. • Develop and maintain Excel spreadsheets for reporting purposes • Develop and maintain PowerPoint presentations as required by the division • Provide administrative and clerical support to the Education Manager, Program Director Admin Chief residents, and program-faculty Fiscal Management All financial management activities are under the overall direction of the specific Division Managers, who have overall responsibility for division funds, serves as the fund administrator and overall approving official. Within these parameters, the Coordinator: • Manages all funds related to the training programs, whether those funds originate from hospital support of trainees and the training program, GME support, departmental support, grants and contracts, gift funds or other sources. • Prepares budgets and controls/monitors revenue and expenditure activity for each source of funds. • Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting. Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems. Policy Coordination and Compliance • Administers pertinent State fiscal policies, UCDSOM rules and procedures, and State/Federal laws and standards applicable to the training programs or business management. • Administers pertinent Graduate Medical Education policies, including rules and regulations of the national Residency Review Committee. • Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), The Children’s Hospital (CHCO), the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC), Memorial Hospital (Memorial) and others. • Serves as a member of the Program Evaluation and Clinical Competency Committee, the Program Leadership group, and represents the programs on task forces and committees as requested by the Education Manager and the Program Directors. • Attends and may be the coordinator of related meetings and functions or other educational meetings for the related Divisions, including faculty meetings, or educational conferences or courses. Knowledge, Skills, and Abilities • Organizational skills with ability to plan and organize trainee needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks. • Knowledge of, or ability to, become fully competent in computer programs essential to the training programs, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), National Residency Matching Program (NRMP) OnCall (Amion, Qgenda) scheduling tools, MedHub, and the SCORE (Surgical Council on Resident Education) national curriculum portal. Software used will continue to change, so adaptability to new electronic programs and tools is essential. Ability to develop and manage budgets and carry out fiscal responsibilities of the position. • Ability to understand and apply regulatory requirements at the program level. • Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations. Interpersonal skills working with residents and others in an environment of high volume and stress. Qualifications - External Minimum Qualifications for Entry Professional • A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution. Minimum Qualification for Intermediate Professional • A bachelor’s degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution and 1 year of professional level experience Minimum Qualification for Senior Professional • A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 2 years of professional level experience Substitution: Experience working in a higher education or medical environment may substitute for the degree requirement on a year for year basis Preferred Qualifications: • Previous experience in higher education Salary and Benefits: The salary range (or hiring range) for this position has been established at: Entry Professional - $36,605 - $46,561 Intermediate Professional - $39,834 - $50,669 Senior Professional - $43,064 - $54,778 The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is not eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Benefits: Total Compensation Calculator: Diversity and Equity: The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment. The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

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