GME Program Coordinator


Overland Park REgional Medical Center
Date Posted: August 19, 2021

We are seeking a Program Coordinator to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now! Responsibilities: ◦Provides necessary support to the Program Director, residents and staff ◦Updates Program Director, residents and staff on departmental policies and procedures ◦Ensures accurate time-keeping documentation ◦Produces and distributes annual rotation schedule and manages monthly changes ◦Communicates annual rotation schedule changes to all necessary personnel ◦Works with the Program Director to ensure completion of the resident and other learner schedules ◦Manages schedule changes and ensures all are appropriately reflected in MedHub ◦Ensures the timely receipt of all faculty evaluations ◦Works with the GME office/Human Resources regarding all visa applications and the ECFMG process •Assists and coordinates with the GME office any special functions (e.g. resident graduation, resident receptions, awards, etc.) •Assists in development of annual recruitment campaign •Organizes the residency recruitment schedule to be followed throughout the recruitment season •Annually reviews recruitment information and internet website for any possible changes/modifications •Manages Electronic Residency Application Service (ERAS) interaction and prescreens all applicants invited for interviews •Produces and distributes the applicant interview schedule and manages acute scheduling changes •Coordinates the interview process, ranking process, and post-match activities (including but not limited to: post-match survey process, block scheduling request packet creation and distribution) •Assists in the electronic submission of the National Resident Matching Program (NRMP) list •Understands and is able to analyze the Accreditation Council for Graduate Medical Education (ACGME) and American Osteopathic Association (AOA) requirements for institutional, core, and program requirements. •Coordinates completion of the self-study and annual update for the ACGME review and Basic Standard Workbooks for the AOA site review. •Advises Program Director of requirement interpretation •Organizes Internal Review with institution’s Graduate Medical Education (GME) office •Maintains current knowledge of state licensure requirements and ensures Health nsurance Portability and Accountability Act compliance •Monitors resident work hours and corrects issues related to work hours in coordination with the Program Director •Oversees tracking and verification of all procedures and credentialing •Manages residency personnel database and ensures all data is up-to-date, and accurate •Ensures resident binders/files are all consistent, up-to-date, and accurate •Works with the Program Director to annually update and modify resident curriculums •Coordinates completion of all resident and faculty evaluations and coordinates feedback to Program Director and/or GME office and involved faculty regarding rotation evaluations •Maintains statistics for the Joint Commission and the Association of American Medical Colleges surveys and ACGME/AOA director of residency programs •Assists in planning and developing the program-specific orientation schedule with the Program Director ◦Assists the GME office in the planning and development of the Institutional resident orientation schedule ◦Organizes the program-specific materials to be distributed to all incoming residents ◦Assists the Program Director in development of the Intern lecture schedule and distributes to all appropriate personnel ◦Ensure that all learner rotations and electives are assigned appropriately ◦Coordinate student evaluation completion ◦Identify potential students for recruitment to the program and facilitates their interaction with the residency administration ◦Advise learners on the application process for the residency program ◦Coordinates all educational activities and experiences (e.g. grand rounds, conferences, etc.) ◦Participate in hospital and departmental committees related to residency programs ◦Participates in national, regional, and state conferences, committees, training programs, etc. related to the residency program ◦Apprise Program Director of changes and trends in GME ◦Serve as an articulate representative of the Residency/Fellowship Program with all audiences, and complies with established policies ◦Utilizes appropriate and acceptable intervention and communication styles in order to be an effective liaison and resource person ◦Prepares written reports and documentation with correct grammar and form; submits all required reports and documentation accurately, completely and on time ◦Assists Program Administration in development of work plans and timelines, and metrics for all projects. Ensures adherence to descriptors, taking appropriate actions to meet and as necessary, revise requirements ◦Collects and analyzes Program-specific metrics as appropriate ◦Assists in providing guidance and support to ensure effective implementation of program initiatives/innovations Qualifications •Bachelor’s Degree Required. •Minimum 3 years’ experience working in either a healthcare setting (preferably in Graduate Medical Education 1i.e. Residency Coordinator) or in some field of education, (i.e. teacher/educator). •Should possess excellent interpersonal skills as well as excellent written communication skills, strong organizational skills, able to problem-solve efficiently while working unsupervised and make decisions independently. HCA Healthcare has been continually named a World's Most Ethical Company by Ethisphere since 2010. In 2018, HCA Healthcare spent an estimated $3.3 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. If you find this opportunity compelling, we encourage you to apply for our opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are actively interviewing so apply today! We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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