General Surgery Residency Coordinator
A. Primary Role:
The General Surgery Residency Program at Indiana University requires a lead coordinator that manages day-to-day operations of the residency program. This person serves as an important liaison with learners, faculty, staff, institution Graduate Medical Education (GME) office, and Accreditation Council for Graduate Medical Education (ACGME). The General Surgery Residency Program Manager is a recognized member of the education leadership team.
B. Primary Responsibilities:
Recognize and understand the policies implemented regarding General Surgery residency training from both ACGME and the American Board of Surgery (ABS). Must be able to lead through change and manage up when new requirements for residency training are implemented. Direct residents in the successful navigation of the administrative requirements established by institution GME and ACGME. Organize and attend in conjunction with the Program Director required meetings for residency management (Clinical Competency Committee, Program Evaluation Meeting).
Manage intern recruitment, including the setup and coordination of the day, written and telephone communication between the program and applicants, faculty participant recruitment, and collating data after each recruitment day that then allows the Program Director to create a rank list for the National Ranking and Matching Program (NRMP).
In conjunction with the Program Director, maintain electronic Accreditation Database System (ADS), provided by the ACGME to ensure that all data collected regarding the program is accurate. This includes scholarly activity, program sites, rotation schedules, and resident milestone entries. The Program Coordinator is also responsible for ensuring that the faculty portion of ADS is current throughout the year when new hires and departures occur.
Effectively communicate with Program Director, faculty, residents, staff, and other personnel that work for or with the General Surgery Residency Program (ACGME, ABS, etc.). This includes follow up with incomplete requirements, informing Program Director when residents get behind with meeting requirements, and verifying requirements are met before residents graduate.
Willing to participate in professional development activities such as institution GME programs, webinars provided by ACGME, reading literature, etc. Become a member of the Association of Residency Administrators in Surgery (ARAS) and attend the annual conference in conjunction with the Association of Program Directors in Surgery.
C. Qualifications
Minimum Education: Bachelor's degree preferred. Expected to obtain C-TAGME certification after completion of two years on the job.
Minimum Experience: 1-3 years working in medical education administration.
Required knowledge, skills, and abilities: Knowledge of accreditation guidelines, strong written and oral communication skills, strong organizational and interpersonal skills, critical thinking skills, ability to work independently, ability to work on multiple projects at one time, ability to manage and complete projects, knowledge of MS Office software applications. Knowledge of MedHub and AMION preferred.