General Surgery Residency Coordinator
The Residency Coordinator, under the direction and supervision of the Surgery Program Director and Director of Graduate Medical Education, is responsible for coordinating the administration of the residency program as outlined in the Accreditation Council of Graduate Medical Education (ACGME) requirements and institutional graduate medical education guidelines. This position will also ensure that sufficient administrative support is maintained for the Department Program Director, Associate, and/or Assistant Directors.
Residency application and recruitment process.
Work with the Program Director to design, develop, and revise recruitment materials.
Manage and oversee applications, applicant reviews and ranking for the department.
Leads in the coordination of all resident interviews and communications with applicants. Ensures the tracking all evaluation scores of interviewed applicant and prepare data for initial match rank list.
Preparation and submission of final rank list and responsible for verification accuracy of statistics used for reporting to the national various databases.
Oversees administrative support and clerical functions of the residency. This includes but is not limited to maintenance of schedules, general clerical work, travel arrangements.
Maintenance of schedules/appointment calendars as necessary. General clerical work: word processing, copying, typing, filing and record keeping, opening and distributing mail; as well as ordering food and necessary materials for the residency;
Conference and travel arrangements for residents and faculty members in the department;
Completion of check requests, travel authorizations, fund reimbursements and expense reports; maintenance of necessary records for the Finance Department.
Assistance in preparation of presentations, abstracts, manuscripts and other documents relating to the Program.
Assist in faculty recruitment activities.
Serves as a liaison between the surgery department and others in the corporation, the public, or outside agencies.
Manages residency budget; responsible for licensing and all necessary paperwork, badges, pages, passwords, contracts and orientation materials for incoming, current residents, clerks and visitors.
Responds to inquiries regarding residency, fellowship and other training issues
Maintenance of confidential resident files.
Supervise and/or coordinate:
Departmental orientation of new residents.
Maintenance and distribution of resident rotation schedules, call schedules, vacation/leave schedules, and meeting schedules in conjunction with the Program Director, Chief Residents and others.
Grand Rounds to include scheduling speakers, arranging speaker’s travel and accommodations, and coordinating Grand Rounds presentation
Distribution, collection, and tabulation of all evaluation forms regarding residents, rotations and faculty and compiles and generates feedback for appropriate follow-up and reporting
Assignment of all specialty and subspecialty rotations, including distribution of goals and objectives to the preceptors and residents, along with administration of arrangements and requirements necessary for outside rotations.
No Supervisory Responsibility
WORKING ENVIRONMENT/PHYSICAL DEMANDS:
Prolonged sitting, word processing, and telephone operations. Lifting requirements seldom exceed ten pounds. Distracting, active office environment.
No Travel Required
REQUIRED EDUCATION AND EXPERIENCE:
Bachelor’s Degree with two years of related experience.
Must possess exceptional interpersonal skills. Have a professional demeanor and disposition to work effectively with multiple personalities. Have problem-solving, decision-making, and results-oriented skills. Be accustomed to independent decision-making and self-sufficient work style. Have employee and applicant evaluation skills. Have creative thinking and team player skills. Have the ability to prioritize on a short and long-term basis and adjust support to accommodate changing priority needs. Be able to assume responsibility for professional growth and development and continuing education. Have organizational expertise and attention to detail.
Requires an advanced level of computer and software literacy (especially Microsoft Outlook, Word, Excel, PowerPoint, and Access), Must be proficient in the operation of office and audiovisual equipment.
Comparable experience in a medical education setting is preferred.
The residency coordinator must become knowledgeable and remain current with all resident training manuals, hospital and resident related policies
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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