Program Director, Education, and Other Openings

Open Professional Positions

Want to add a listing?
Submit an open position.

Need to remove a listing?
Email apds@mindspring.com.

General Surgery Residency Program Coordinator

University of Colorado SOMDate Posted: September 13, 2021

Job Description - Residency Program Coordinator (Academic Services Professional OPEN RANK) (22751)
Job Description
Residency Program Coordinator (Academic Services Professional OPEN RANK) - 22751
University Staff

Description
University of Colorado | CU Anschutz Medical Campus
School of Medicine, Department of Surgery
Residency Program Coordinator (Academic Services Professional OPEN RANK)
Position #00724161 – Requisition #22751
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.
Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Surgery, Office of Education has an opening for a full-time University Staff (unclassified) open-rank Residency Program Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.

Nature of Work

The Department of Surgery, Office of Education Training Program Coordinator (1.0 FTE), hereinafter referred to as the Coordinator, under direction from the Education Manager, is primarily responsible for coordinating the General Surgery Residency training program, its trainees including rotating residents and off-site electives. Coordination encompasses the recruitment processes, curriculum, schedules, business activities, finances, budget, and policies and procedures. The Coordinator provides essential communication and networking for the effective functioning of a surgical training program. The Coordinator represents the training programs on behalf of the Graduate Medical Education (GME) Office, the School of Medicine, the University of Colorado Denver, and the University of Colorado. An employee in this position can be terminated at any time without notice, and severance pay may not be provided.

Duties and Responsibilities

Specific duties and responsibilities of the Coordinator may include, but are not limited to, the following:

Trainee Recruitment: Manages all aspects of the annual trainee recruitment process. Develops and maintains up-to-date informational brochures on the program, in hard copy and on-line versions, as appropriate. Fields prospective trainee information requests primarily by email and phone. Establishes interview days for candidates. Coordinates faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective trainees. Gathers and assembles interview results, and prepares for the Resident Match process, including coordinating a faculty ranking session and ultimate submission of rank list to the on-line system.

Trainee Data and Recordkeeping: Coordinates all required electronic recordkeeping that serve as the data processes for the Trainee. Manages ERAS, the on-line applicant recruitment tool, used as the mandatory resident "match" mechanism. Manages OnCall (Amion or Qgenda), the system required by the University of Colorado Hospital for physician on-call scheduling. Manages MedHub, the software required by the GME office for resident reporting.
Manages hard copy and electronic files of trainees who enter or leave the program, and responds to all requests for confirmation of training or letters of reference.
Prepares reports for the Divisions or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits or other, as requested.
Manage and maintain the related education pages of the Surgery website.
Develop and maintain Excel spreadsheets for reporting purposes
Develop and maintain PowerPoint presentations as required by the division
Provide administrative and clerical support to the Education Manager, Program Director Admin Chief residents, and program-faculty

Fiscal Management

All financial management activities are under the overall direction of the specific Division Managers, who have overall responsibility for division funds, serves as the fund administrator and overall approving official. Within these parameters, the Coordinator:

Manages all funds related to the training programs, whether those funds originate from hospital support of trainees and the training program, GME support, departmental support, grants and contracts, gift funds or other sources.
Prepares budgets and controls/monitors revenue and expenditure activity for each source of funds.
Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting. Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
Policy Coordination and Compliance

Administers pertinent State fiscal policies, UCDSOM rules and procedures, and State/Federal laws and standards applicable to the training programs or business management.
Administers pertinent Graduate Medical Education policies, including rules and regulations of the national Residency Review Committee.
Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), The Children’s Hospital (CHCO), the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC), Memorial Hospital (Memorial) and others.
Serves as a member of the Program Evaluation and Clinical Competency Committee, the Program Leadership group, and represents the programs on task forces and committees as requested by the Education Manager and the Program Directors.
Attends and may be the coordinator of related meetings and functions or other educational meetings for the related Divisions, including faculty meetings, or educational conferences or courses.

Knowledge, Skills, and Abilities

Organizational skills with ability to plan and organize trainee needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks.
Knowledge of, or ability to, become fully competent in computer programs essential to the training programs, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), National Residency Matching Program (NRMP) OnCall (Amion, Qgenda) scheduling tools, MedHub, and the SCORE (Surgical Council on Resident Education) national curriculum portal. Software used will continue to change, so adaptability to new electronic programs and tools is essential. Ability to develop and manage budgets and carry out fiscal responsibilities of the position.
Ability to understand and apply regulatory requirements at the program level.
Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations. Interpersonal skills working with residents and others in an environment of high volume and stress.

Qualifications

Minimum Qualifications for Entry Professional
A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

Minimum Qualification for Intermediate Professional
A bachelor’s degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution and 1 year of professional level experience

Minimum Qualification for Senior Professional
A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 2 years of professional level experience

Preferred Qualifications:
Previous experience in higher education
Required: Applicants must meet minimum qualifications at the time of hire.

Salary and Benefits:
The salary range (or hiring range) for this position has been established at:
$36,605 to $46,561 (Entry Professional)
$39,834 - $50,669 (Professional)
$43,064 - $54,778 (Senior Professional)
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Posting Date: Sep 7, 2021
Unposting Date: Ongoing
Posting Contact Name: Claire Travis
Posting Contact Email: Claire.Travis@cuanschutz.edu
Position Number: 00724161

How To Apply

Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 14 September 2021. Those who do not apply by this date may or may not be considered. Job Category: Academic Services Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20306 - SOM-SRG-CH GENERAL OPERATIONS Schedule: Full-time Posting Date: Sep 7, 2021 Unposting Date: Ongoing Posting Contact Name: Claire Travis Posting Contact Email: Claire.Travis@cuanschutz.edu Position Number: 00724161 Email address below is for contact/questions only; applications MUST be submitted electronically ONLY at www.cu.edu/cu-careers.

Apply Now

GME Program Coordinator

Overland Park REgional Medical CenterDate Posted: August 19, 2021

We are seeking a Program Coordinator to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now!

Responsibilities:
◦Provides necessary support to the Program Director, residents and staff
◦Updates Program Director, residents and staff on departmental policies and procedures
◦Ensures accurate time-keeping documentation
◦Produces and distributes annual rotation schedule and manages monthly changes
◦Communicates annual rotation schedule changes to all necessary personnel
◦Works with the Program Director to ensure completion of the resident and other learner schedules
◦Manages schedule changes and ensures all are appropriately reflected in MedHub
◦Ensures the timely receipt of all faculty evaluations
◦Works with the GME office/Human Resources regarding all visa applications and the ECFMG process

•Assists and coordinates with the GME office any special functions (e.g. resident graduation, resident receptions, awards, etc.)
•Assists in development of annual recruitment campaign
•Organizes the residency recruitment schedule to be followed throughout the recruitment season
•Annually reviews recruitment information and internet website for any possible changes/modifications
•Manages Electronic Residency Application Service (ERAS) interaction and prescreens all applicants invited for interviews
•Produces and distributes the applicant interview schedule and manages acute scheduling changes
•Coordinates the interview process, ranking process, and post-match activities (including but not limited to: post-match survey process, block scheduling request packet creation and distribution)
•Assists in the electronic submission of the National Resident Matching Program (NRMP) list
•Understands and is able to analyze the Accreditation Council for Graduate Medical Education (ACGME) and American Osteopathic Association (AOA) requirements for institutional, core, and program requirements.
•Coordinates completion of the self-study and annual update for the ACGME review and Basic Standard Workbooks for the AOA site review.
•Advises Program Director of requirement interpretation
•Organizes Internal Review with institution’s Graduate Medical Education (GME) office
•Maintains current knowledge of state licensure requirements and ensures Health nsurance Portability and Accountability Act compliance
•Monitors resident work hours and corrects issues related to work hours in coordination with the Program Director
•Oversees tracking and verification of all procedures and credentialing
•Manages residency personnel database and ensures all data is up-to-date, and accurate
•Ensures resident binders/files are all consistent, up-to-date, and accurate
•Works with the Program Director to annually update and modify resident curriculums
•Coordinates completion of all resident and faculty evaluations and coordinates feedback to Program Director and/or GME office and involved faculty regarding rotation evaluations
•Maintains statistics for the Joint Commission and the Association of American Medical Colleges surveys and ACGME/AOA director of residency programs
•Assists in planning and developing the program-specific orientation schedule with the Program Director

◦Assists the GME office in the planning and development of the Institutional resident orientation schedule
◦Organizes the program-specific materials to be distributed to all incoming residents
◦Assists the Program Director in development of the Intern lecture schedule and distributes to all appropriate personnel
◦Ensure that all learner rotations and electives are assigned appropriately
◦Coordinate student evaluation completion
◦Identify potential students for recruitment to the program and facilitates their interaction with the residency administration
◦Advise learners on the application process for the residency program
◦Coordinates all educational activities and experiences (e.g. grand rounds, conferences, etc.)
◦Participate in hospital and departmental committees related to residency programs
◦Participates in national, regional, and state conferences, committees, training programs, etc. related to the residency program
◦Apprise Program Director of changes and trends in GME
◦Serve as an articulate representative of the Residency/Fellowship Program with all audiences, and complies with established policies
◦Utilizes appropriate and acceptable intervention and communication styles in order to be an effective liaison and resource person
◦Prepares written reports and documentation with correct grammar and form; submits all required reports and documentation accurately, completely and on time
◦Assists Program Administration in development of work plans and timelines, and metrics for all projects. Ensures adherence to descriptors, taking appropriate actions to meet and as necessary, revise requirements
◦Collects and analyzes Program-specific metrics as appropriate
◦Assists in providing guidance and support to ensure effective implementation of program initiatives/innovations

Qualifications
•Bachelor’s Degree Required.
•Minimum 3 years’ experience working in either a healthcare setting (preferably in Graduate Medical Education 1i.e. Residency Coordinator) or in some field of education, (i.e. teacher/educator).
•Should possess excellent interpersonal skills as well as excellent written communication skills, strong organizational skills, able to problem-solve efficiently while working unsupervised and make decisions independently.

HCA Healthcare has been continually named a World's Most Ethical Company by Ethisphere since 2010. In 2018, HCA Healthcare spent an estimated $3.3 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

If you find this opportunity compelling, we encourage you to apply for our opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are actively interviewing so apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

How To Apply

https://careers.hcahealthcare.com/jobs/7184579-gme-program-coordinator#start

Apply Now

Our Mission

Submit a Job Go

Open Professional Positions

General Surgery Residency Program Coordinator

Full or Part-Time Wound Care Physicians | PGY 2 Surgery and Above

GME Program Coordinator

Plastic Surgery Research Scholar

General Surgery Residency Program Director – Associate/Full Professor of Surgery

Clinical Research Coordinator

General Surgery Residency Program Director – Associate/Full Professor of Surgery

Postdoctoral Scientist

Research Coordinator II (7811)

Academic Coordinator- Fellowship Programs (Department of Surgery)

Off Hours Surgicalist

Residency Program Director – Large Academic Medical Center – Philadelphia

Program Coordinator

General Surgery Program Coordinator

APDS/ARAS Headquarters Office